Course Registration Process
A school year at Bolu Abant İzzet Baysal University Faculty of Communication consists of two semesters called fall and spring. Courses are held in the 14-week part of a 17-week semester, end-of-term exams are held in the 2-week part, and make-up exams are held in the 1st week.
This article, which details the "Course Registration" process that marks the beginning of fall and spring semester education and training activities, has been prepared to inform our stakeholders.
1) Determination of Courses to be Taught During the Semester and Those Responsible;
• Compulsory and elective courses to be taught during the academic year (fall/spring), groups opened for these courses, faculty members assigned to teach each of the courses and the groups opened, and the quotas defined for these courses and groups are determined by the Department Board's proposal, the Department Head's decision proposal, and the Faculty Board of Directors' decision. Data related to these courses are defined in the University Information Management System portal by the administrative officer in the department before the course registration process.
2) Determination of the Maximum Number of Courses to be Registered in a Semester;
• The normal course load rate that a student will take in a semester has been determined as 30 ECTS. The total ECTS value of the courses that a student who continues his/her education in the normal course must register for in order to complete the current semester is 30.
• The maximum ECTS rate that students in the first and second semesters of the education and training process and those whose general weighted grade point average (CGPA) is below 2.00 can take in the current semester is also 30.
• The ECTS rate that can be taken by a student whose general weighted grade point average (CGPA) is 2.00 or above during the course registration process of the current semester is increased by +15 upon request and approval of his/her advisor, to a maximum of 45 ECTS. This allows students to graduate in a shorter time by taking courses from previous semesters, to make up for the courses they were incomplete/absent/failed in previous semesters, and to increase their cumulative grade point average by re-enrolling in courses they were successful in in previous semesters.
3) Payment of Tuition Fee and Tuition Fee;
• Students of our undergraduate programs in the first (day) education program will not pay tuition fee or tuition fee during the regular education period of 8 semesters.
Those Who Will Pay Tuition Fee / Tuition Fee;
Students listed in the following categories must pay the tuition fee before registering for a course. If those listed in these categories will not register for a course during the active education semester, they will not pay tuition fee or tuition fee.
a) Students registered in the second (night) education program of our departments,
b) Those registered in our first education programs within the scope of the second university,
c) Foreign students,
ç) First education program students who cannot complete their undergraduate program in 8 semesters,
d) First education and second education program students who cannot complete their pedagogical formation education within the periods determined for the undergraduate program (8 semesters).
In accordance with the principles stated in the Presidential Decree No. 7384 on the Determination of Student Contributions and Tuition Fees to be Taken as Current Service Costs in Higher Education Institutions in the Active Academic Year published in the Official Gazette, the contribution fee and tuition fee amounts to be taken from students studying at our University (excluding those registered within the quota for student admission from abroad) are determined by the Senate of Bolu Abant İzzet Baysal University.
The annual contribution fee and tuition fee amounts announced on the Student Affairs Department website of our university are divided into two equal installments and paid during the course registration process of the active academic semester.
The processes regarding the reflection of the contribution fee and tuition fee amounts to student numbers via the UBYS database and their transfer to İş Bankası are carried out by the units of the BAİBÜ Student Affairs Department.
Compare the tuition fee amount that you will display on the UBYS course registration menu with the amount announced on the BAİBÜ Student Affairs Department website. Please report any missing or incorrect tuition fee definitions and any issues you may have regarding the subject to oidb@ibu.edu.tr.
Make your payment by declaring your student number to İş Bankası domestic branches, ATMs, internet or telephone banking applications.
4) Course Registration Process;
• Click HERE to access Bolu Abant İzzet Baysal University "Academic Calendar".
• Click HERE to access Bolu Abant İzzet Baysal University contribution and tuition fee amounts.
• Click HERE to access the start and end dates of the Faculty of Communication course registrations/tuition payments.
• Click HERE to access the curriculum of our departments.
• Click HERE to access the course program schedules of our departments.
• Click HERE to access the face-to-face consulting calendar of our departments.
• Click HERE to access the contact information of our advisor faculty members.
• Click HERE to access the course registration system technical support file.
• Click HERE to learn your student number.
• Click HERE if you have forgotten your UBYS login password.
• Click HERE to register for a course.
• Each student registered to the departments of our faculty is obliged to pre-register for their courses via the “University Information Management System” within the “Course Registration” period announced in the “Academic Calendar” and determined for our faculty at the beginning of each semester, starting from the first semester of the undergraduate program until graduation, and to submit them for advisor approval. Students who do not register for courses within the “Course Registration” period cannot attend the courses/practices/exams of that semester and this period is counted as part of their education period.
• It is recommended that course registrations are not made from mobile devices with IOS or Android operating systems. It is recommended that course registrations are made from desktop or laptop computers with online connection.
• New students registered to the departments of our faculty must accredit their accounts on the “University Information Management System” portal in order to be able to complete their course registration transactions. Password accreditation is done via the “Can't you log in?” link.
• Those who cannot remember their “University Information Management System” portal login password can click the “Can't you log in?” module to reset the password.
• Log in to the “University Information Management System” by entering the username and password.
• Select the “Student Information Screen” under the “Student System” menu and mark the “Course Selection-Registration Renewal” module. Course registration procedures are carried out through this menu. The screen that opens displays the advisor information, student’s student ID, class, course period, status, the curriculum plan it is affiliated with, GPA, the maximum ECTS value it can receive, the amount of tuition fee, if any, etc.
• Random course selection cannot be made during course registration procedures. The curriculum of the department you are a student of can be accessed from the “COURSE PLANS/CATALOGS” menu on our website. According to the curriculum, the compulsory courses of the current semester and the elective course pool to which the current semester is affiliated, if any, must be determined.
IN ORDER TO MAKE A COMPLETE AND ERROR-FREE COURSE REGISTRATION PROCESS; COMPARE YOUR DEPARTMENT'S "COURSE PLAN" with your "TRANSCRIPTS", MAKE YOUR REGISTRATIONS ACCORDINGLY. o The compulsory and elective courses you view in the "Opened Courses" field are defined in the UBYS database by our departmental administrative secretariats. Inform your advisor about missing or incorrect course definitions, other questions and problems regarding course registrations, o Each course you register for is transferred to the "Selected Courses" field, check the courses you select by comparing them with your department's "Course Plan" and your "Transcript", make the necessary corrections if any, turn the registration phase into "Advisor Review" by marking the "Save" and then "Send for Advisor Approval" fields in the upper right corner of the screen. At this stage, the “Delete” button of the courses in the registration list is deactivated, so course dropping cannot be done. o In the next stage, “Course Adding-Dropping and Advisor Approvals”, mark the “Print” button to be reviewed with your advisor, and obtain a printout of the course registration list. o In the line containing the data of the elective courses in the course registration list, write the number of the elective course pool (Elective I - Elective II etc.) and the elective course registration status (New Course / Repeat Course / Substitution). o Course registrations of students who leave the course registration stage in “Draft” will not be considered completed. o At the end of the course registration process, the “Course Selection-Registration Renewal” module in UBYS is closed to students, and the course registration list is accessed from the “My Courses” module. 5) Elective Course Registration Categories; New Course: This is the elective course that the student is registered for the first time in order to complete the elective course pool group related to the current academic year. When registering for a course in the “New Course” status from the elective course pool, the minimum number of elective courses to be registered and the ECTS value of these elective courses must be taken into consideration. a) The elective course pool group related to the current academic year, which is included in the curriculum accessible from the “TEACHING PLANS/CATALOGS” menu on our website, is determined and the registration process is carried out from this course pool. b) In order to complete the determined elective course pool, the number of elective courses to be registered for and the ECTS value of these elective courses must be determined. c) The “Select” field on the right of the name of the elective course to be registered for the first time among the courses to be taught to the students of the current grade is brought to the “New Course” position and the “+Select” box on the left of the course code is checked. Repeating a Course: This is the process of re-registering for a course that was registered for in previous academic semesters and failed/absent or received an insufficient grade. If the same course is opened in the current semester, the elective course can be repeated. Repeating a course to increase your grade is subject to the student's request and the approval of their advisor. a) The elective course pool group that includes the course that was registered for in previous semesters and failed/absent or received an insufficient grade is determined and the registration process is carried out from this course pool. b) The "Select" field to the right of the name of the elective course to be re-registered is moved to (Code of the Course to be Repeated - Course Name - Course Grade) position and the "+Select" box to the left of the course code is checked. For example; The Turkish Cultural History course with code 210002472010, which was registered from the Elective III pool in the 2015-2016 fall semester and failed with a grade of "FF", can be repeated provided that it is opened in the 2016-2017 fall semester.
Elective III ⇒ +Select ⇒ 210002472010 Turkish Cultural History ⇒ “Select” ⇒ 210002472010 Turkish Cultural History (FF-Failed)
Course Substitution: It is the process of registering for a different elective course to replace a course that was registered for in previous semesters and failed/absent or whose grade was deemed insufficient. Course substitution is carried out between two elective courses with equal ECTS value and from the elective course pool that contains the previously registered “elective” course. Course substitution can only be done by students in the “Course Registration” process and by advisors in the “Advisor Approvals” process via the “University Information Management System” portal. a) The elective course pool containing the course that was registered in previous semesters and failed/absent or received an insufficient grade is determined and the registration process is carried out from this course pool.
b) An elective course that was not registered in previous years is determined to be used instead of the course that was failed/absent or received an insufficient grade, the “Select” field on the right of the course name is changed to (Code of Previously Taken Course - Course Name - Course Grade) and the “+Select” box on the left of the course code is checked.
For example; instead of the Historiography course coded 210003152003 that was registered from the Elective V pool in the 2014-2015 fall semester and received an “NA” grade and was absent, you can register for the History of Turkish-Islamic Art course coded 210003652010 that was opened in the 2016-2017 fall semester.
Elective V ⇒ +Select ⇒ 210003652010 History of Turkish-Islamic Art ⇒ “Select” ⇒ 210003152003 Historiography (NA-Not Attended)
6) Order of Course Registration Procedures;
It is recommended that students of our undergraduate programs, other than the 1st and 2nd semester students and those continuing their English preparatory class education, carry out their course registration procedures in the following order;
1) In the first stage, if the student has compulsory courses that he/she has failed/absent (FD/FF/NA) in the same period of his/her lower semesters, the registrations of these courses are carried out by the “University Information Management System” portal. (Not optional.) If there is no compulsory course that he/she has failed/absent, the next stage is passed.
a) There is no need to register for these compulsory courses separately.
b) Until the student passes the compulsory course that he/she has failed/absent, course registrations are carried out by the “University Information Management System” portal in every period that the course is opened.
c) According to the relevant legislation, course registrations made for these courses by the “University Information Management System” portal cannot be canceled.
d) These compulsory courses, which are registered by the “University Information Management System” portal, are directly reflected in the “Selective Courses” field.
2) In the second stage, the student must register for all compulsory courses of the current semester. (Not optional.)
a) These courses, which are reflected in the “Compulsory Courses” field, are the compulsory courses of the current academic semester.
b) The course branch is selected, and the “+Select” box to the left of the course code is checked.
c) The compulsory course, for which the registration process is completed, will be transferred to the “Selective Courses” field by the portal.
3) In the third stage, if the student has a course deficiency in the elective pools in the lower semesters, he/she must register for the elective course(s) with the “New Course” status. (Not optional.) If there are no course deficiencies in the elective pools, the next stage is passed.
a) The elective course group pool with course deficiencies related to the lower semesters is determined. (For example, Elective III / Elective V)
b) In order to complete the determined elective course pool, the number of elective courses to be registered and the ECTS value of these elective courses must be determined. (See the "TEACHING PLANS/CATALOGS" menu on our website.)
c) Elective courses opened for the students of the current grade from the determined elective course pool are determined.
d) The "Select" field to the right of the elective course name is changed to the "New Course" position and the "+Select" box to the left of the course code is checked.
e) The registered elective course will be transferred to the "Selected Courses" field by the portal.
4) In the fourth stage, the student must register for the elective course(s) in the elective pools of the lower semesters and from which he/she is absent (NA) with the status of "Repeat or Substitute Course". (Not optional.) If there is no elective course that is absent, the next stage is continued.
a) The elective course group pool that includes the elective course that was registered in the previous semesters and was missed is determined. (For example, Elective IV / Elective VII)
b) Elective courses opened for the students of the class to which this pool is affiliated are determined.
c) If the course that was missed has been opened and it is desired to register for this course again; the “Select” field to the right of the name of the elective course is set to (Code of the Course to be Repeated - Name of the Course - Grade of the Course) and the “+Select” box to the left of the course code is checked.
d) If the course that was missed was not opened in the current semester or if it was opened, it is desired to register for a different elective course to be counted instead of this course; the “Select” field to the right of the name of the elective course is set to (Code of the Course That Was Missed - Name of the Course - Grade of the Course) and the “+Select” box to the left of the course code is checked. The course substitution process is carried out between two elective courses with the same language of instruction and equal ECTS value within the elective course pool where the previously registered “elective” course is located.
5) In the fifth stage, in order to complete the elective course pool of the current semester, the student must register for the elective course(s) that he/she will determine from among the elective courses opened for his/her current class with the status of “New Course”. (Not optional.) *Elective course pool groups vary according to departments.
a) The elective pool of the current semester is determined from among the elective course pools in the “Elective Courses” field (Elective I – Elective II – Elective III – Elective IV – Elective V – Elective VI – Elective VII – Elective VIII). (See your graduation transcript.)
b) In order to complete the determined elective course pool, the minimum number of elective courses to be registered and the ECTS value of these elective courses must be determined.
 
c) Elective courses opened for the students of the current grade are determined from this pool.
d) The “Select” field to the right of the elective course name is changed to the “New Course” position and the “+Select” box to the left of the course code is checked.
e) Elective courses for which registration is completed will be transferred to the “Selected Courses” field by the portal.
6) In the sixth stage, the student must register for the elective course(s) that he/she failed (FD/FF) from the elective pools related to the lower semesters with the status of “Repeat or Substitute Course”. (Not optional.) If there is no failed elective course, the next stage can be passed.
a) The elective course pool containing the elective course(s) that he/she registered for and failed in the lower semesters is determined. (See your graduation transcript.)
b) Elective courses opened for the students of the class to which this pool is affiliated are determined.
c) If the failed course has been opened and it is desired to register for this course again; the “Select” field to the right of the name of the elective course is set to (Code of the Course to be Repeated - Name of the Course - Grade of the Course) and the “+Select” box to the left of the course code is checked.
d) If the same failed course has not been opened in the current semester or if it has been opened, it is desired to register for a different elective course to be counted instead of this course; the “Select” field to the right of the name of the elective course is set to (Code of the Failed Course - Name of the Course - Grade of the Course) and the “+Select” box to the left of the course code is checked. The elective course pool containing the course is opened. The course substitution process is carried out between two elective courses with the same language of instruction and equal ECTS value within the elective course pool where the previously registered “elective” course is located.
7) In the seventh stage, if the student wants to increase the grade of the compulsory/elective course(s) that he/she registered and passed in the previous semesters, he/she can register for these courses in the “Repeat” status. (Optional.) If he/she does not want to increase the grade, he/she can proceed to the next stage.
a) These courses reflected in the “Successful Courses” field are courses that were taken in previous semesters, have lower success scores compared to other successful courses and are candidates for grade increase.
b) The course branch is selected, the “+Select” box to the left of the course code is checked.
c) The compulsory course for which registration is made will be transferred to the “Selected Courses” field by the portal.
8) In the eighth stage, students who do not have any missing/unsuccessful/absent compulsory/elective courses in their lower semesters and who are registered for all compulsory and elective courses of their current semester can register for the courses of the next semester in the “New Course” category. (Optional.)
a) These courses reflected in the “Upper Term Courses” field are the courses of the student’s next semester.
b) The course branch is selected, and the “+Select” box to the left of the course code is checked.
c) The compulsory course for which registration is made will be transferred to the “Selected Courses” field by the portal.
9) In the ninth stage, students who do not have any missing/failed/absent courses in their lower semesters, who are registered for all compulsory/elective courses of the current academic semester, and who want to increase their general weighted grade point average, can take additional elective courses in the "New Course" category to their elective course pools that they have completed with the minimum number of elective courses. (Optional.)