INTER-INSTITUTIONAL - INTER-INTERNATIONAL - DOMESTIC INTER-INSTITUTIONAL HORIZONTAL TRANSFER PROCEDURES
Dear Student Candidates;
We congratulate you on choosing our faculty within the scope of Intra-Institutional - Inter-Institutional - Domestic Inter-Institutional Horizontal Transfer and wish you success in your education-training process. This article, which details the procedures to be carried out before and after the application and student registration acceptance process, has been prepared to inform candidate students;
Horizontal Transfer: It is the application that allows a student registered in a higher education institution to continue his/her education in diploma programs of the same level (from undergraduate to undergraduate).
Equivalent Diploma Program: It defines diploma programs with the same department names or whose contents are determined to be at least eighty percent the same by the relevant boards of directors.
Intra-Institutional Horizontal Transfer: It is the horizontal transfer application made from the undergraduate programs of Bolu Abant İzzet Baysal University to any undergraduate program of our faculty. In order for the application to be made in this category to be evaluated; The relevant undergraduate program must have a quota, the candidate must be a registered student in the BAİBÜ undergraduate program, must not have any disciplinary punishment, must have a GPA of at least 60 points in the 100 point system and must meet the other conditions specified in the legislation.
HORIZONTAL TRANSFER LEGISLATION
1) Regulation on Transfer, Double Major, Minor and Inter-Institutional Credit Transfer between Associate and Undergraduate Programs in Higher Education Institutions
2) YÖK Principles for Horizontal Transfer between Foreign Institutions
3) Bolu Abant İzzet Baysal University Horizontal Transfer Directive
a) OUR UNDERGRADUATE PROGRAMS
Our faculty's Journalism, Public Relations and Promotion, Radio, Television and Cinema and Visual Communication Design Departments continue their education and training activities.
b) DETERMINATION OF QUOTAS
Intra-institutional and International Inter-Institutional Horizontal Transfer Quotas are determined by the decision of the University Senate upon the proposal of the Department Head and the Faculty Board, while the domestic Inter-Institutional Horizontal Transfer Quota is determined by the Presidency of the Council of Higher Education upon the proposal of the Department Head, the Faculty Board and the University Senate. If there are candidates who meet the required conditions, the same number of main and reserve candidates will be determined. CHECK the link to access the quotas announced on the YÖKSİS database.
* According to the decision of the Higher Education Executive Board dated 25/08/2023; Turkish national students registered to the programs of the Middle East Technical University, Istanbul Technical University and Ankara Social Sciences University in the TRNC campuses must apply to the domestic inter-institutional horizontal transfer quotas for horizontal transfers to domestic higher education institutions.
* According to the decision of the Higher Education Executive Board dated 05/06/2024; students who register within the scope of the international student admission quotas to a program in our country where a success ranking condition is required from a higher education institution abroad that is recognized by the YÖK but does not meet the international ranking condition in the YKS guides will not be subject to course equivalence and grade transfer.
c) ONLINE APPLICATION PROCEDURES
2024 Intra-Institutional - International Inter-Institutional - Domestic Inter-Institutional Horizontal Transfer applications will be made online from the university information management system platform within the dates announced in the academic calendar. CHECK the link to access the e-application system. Applications sent via mail, e-mail, cargo, fax will not be processed. Student candidates who will apply online within the announced periods are obliged to define their identity, contact, education data and the documents listed below in a complete, approved and accurate manner to our information system. Applications cannot be made and documents cannot be added to the application file after the application period is completed.
Documents to be Defined to the University Information Management System:
1- Photograph (taken within the last six months)
2- ÖSYS Exam Result Document (ÖSYM candidate transactions system database)
3- ÖSYM Placement Result Document (ÖSYM candidate transactions system database)
4- Student Certificate (With wet signature or e-approved or e-government barcode)
5- Transcript Document (With wet signature or e-approved or e-government barcode)
6- Disciplinary Status Document (If not specified in other documents, with wet signature or e-approved)
7- Course Contents (Taken from the University's website)
8- 10% Success Slice Certificate [For those applying from the 2nd education to the 1st education] (If not specified in other documents, with wet signature or e-approved)
9- Preparatory Class Status Document Mandatory for applications to be made within the scope of horizontal transfer between domestic and international institutions. [For those applying to our departments with English preparatory classes] (If not specified in other documents, with wet signature or e-approval)
10- Language Proficiency Certificate It is mandatory for applications to programs where a foreign language preparatory class is mandatory within the scope of intra-institutional, domestic or international inter-institutional horizontal transfer. (If not specified in other documents, with wet signature or e-approval) *Applications of candidates without a language proficiency certificate will not be accepted.
c) APPLICATION REVIEW AND EVALUATION PROCEDURES
Applications submitted by candidates through the online system are reviewed and evaluated within the framework of the provisions specified in the “Regulation on the Principles of Transfer, Double Major, Minor and Inter-Institutional Credit Transfer between Associate and Undergraduate Programs in Higher Education Institutions” and the “Bolu Abant İzzet Baysal University Horizontal Transfer Directive” and the “YÖK Principles for Horizontal Transfer between Overseas Institutions”.
Document-Data Review and Preliminary Evaluation Process:
During the document-data review and preliminary evaluation stage conducted by our department committees, the following procedures are carried out in order;
a) Applications of candidates who have missing data and documents defined in the system, unverifiable e-documents, unapproved documents, inconsistencies between data and documents, who cannot provide the minimum GPA and central placement score mentioned in the relevant legislation are rejected, and the rejection reason created by referring to the relevant article of the legislation is recorded in the UBYS Application Management module,
b) Horizontal transfer ranking is determined according to the evaluation score obtained by adding eighty percent (80%) of the placement score received from ÖSYS/YKS in the placement score type of the diploma program to which the candidate applied in the year he/she registered with a general grade point average of 100, (Evaluation Score = 100 grade point average + ÖSYS/YKS Score x 0.8). In case of equal evaluation scores, priority is given to the candidate with the higher ÖSYS/YKS score, data is defined and recorded in the UBYS Application Management module,
c) Information of candidates who are eligible to be placed in the main and reserve quotas, who are not, and whose applications are deemed invalid are categorized according to their application type-department-program-semester and processed in an MS Excel file, recorded in the commission minutes, printed out, wet signatures completed, and delivered by hand to the faculty document registration unit,
Determination and Announcement of Final Evaluation Results:
The following procedures are carried out in order during the final evaluation and announcement of the results carried out by our Faculty Board of Directors;
a) If any deficiencies or errors are detected in the preliminary examination-evaluation results, the necessary corrections-arrangements are made,
b) Horizontal transfer evaluation results are finalized and subject to the board's decision,
c) Announced from the UBYS application management module and the faculty website.
d) STUDENT REGISTRATIONS
The registration and acceptance procedures of student candidates who are entitled to be placed in our undergraduate programs within the scope of Intra-Institutional - International Inter-Institutional - Domestic Inter-Institutional Horizontal Transfer will be carried out at our faculty.
Before coming to the registration application, the application petition must be filled out on the computer and the necessary documents must be printed out.
The student who will be present during the application must present the requested documents to the registration officer for checking. In cases where the student cannot be present, the registration application made by his/her proxy with a notarized power of attorney will be processed.
The original copy or photocopy of other documents other than the application petition will not be delivered.
Registration applications made via mail, cargo, fax and other means of communication will not be processed.
Candidates who do not register on the dates announced below cannot claim any rights.
The registration of the substitute candidate will be accepted instead of the main candidate who does not register within the periods specified in the calendar.
If any of the documents listed below cannot be submitted, registration will not be made.
Transfer Calendar
Online Application Dates July 15-21, 2024 until 23:59 (Within five days)
Results Announcement Date August 02, 2024
Main Student Registration Dates August 12-16, 2024 (Within five days)
Reserve Student Registration Dates August 19-23, 2024 (Within five days)
Registration Place BAİBÜ Gölköy Campus, Faculty of Communication Building Ground Floor
Documents Required for Student Registration and Admission Procedure:
1- Application Petition DOWNLOAD the petition to fill it out on the computer.
2- T.R. ID Card or National ID Card (Original)
3- Student Certificate (With wet signature or e-approved or e-government barcode)
4- Transcript Document (With wet signature or e-approved or e-government barcode)
5- Disciplinary Status Document (If not specified in other documents, with wet signature or e-approved)
6- Horizontal Transfer No Objection Document (If not specified in other documents, with wet signature or e-approved)
7- 10% Success Slice Certificate [II. those who apply from the first education to the first education] (If not stated in other documents, with wet signature or e-approval)
8- Preparatory Class Status Document [Those who apply to departments where the language of instruction is partially or completely English] (Document showing that they have studied and passed a foreign language preparatory class or a foreign language certificate with national and international validity recognized by YÖK)
e) DELETION OF REGISTRATION OF A STUDENT REGISTERED IN OUR PROGRAMS FROM THE OTHER UNIVERSITY
The process for deleting the registration of students registered in our undergraduate programs from the previous higher education institution will be initiated after the end of the student registration-admission dates. The student will not apply to our university and the other university separately for this process.
The list containing the information of the students whose registration has been accepted is attached to the official letter of our faculty and is sent to the relevant universities via electronic correspondence. The relevant university performs the registration deletion process of the student, transfers the data to the YÖKSİS database, and does not send any files or documents belonging to the student.
f) CREDIT AND GRADE TRANSFER (Course Equivalence and Grade Adjustment)
The process of working on course equivalence and grade adjustments within the scope of Intra-Institutional - International Inter-Institutional - Domestic Inter-Institutional Horizontal Transfer will be initiated after the student's registration-admission process. Students will not apply separately for these procedures.
Evaluations are carried out by our relevant department commissions within the framework of the provisions specified in the “Regulation on Transfer, Double Major, Minor and Inter-Institutional Credit Transfer between Associate and Undergraduate Programs in Higher Education Institutions” and “Bolu Abant İzzet Baysal University Associate and Undergraduate Education-Teaching Regulation” and “Bolu Abant İzzet Baysal University Horizontal Transfer Directive”.
The course equivalence and success scores of the courses in which the student was successful in his/her previous higher education institution are converted into the BAİBÜ scoring system based on the language of instruction, content, national and international credit value of the equivalent course in our curriculum and the grade adjustment is carried out. Preliminary evaluations are proposed to the Dean's Office with the minutes of the relevant department commission, and the final results are finalized with the decision of the Faculty Board of Directors. The course and grade included in the credit and grade transfer are defined in the automation system by the faculty student affairs coordinator before the course registration process starts in order to be reflected in the student's transcript.
g) DOCUMENT REQUESTS and OBTAINING INFORMATION
Click here for information on document requests.
Click here for student application forms.
Click here for access to the curriculum of our departments.
Click here for access to the course content of our departments.
Click here for information on education-training activities.
Click here for access to the consultancy calendar.
Click here for access to the course schedules.
Click here for access to the exam schedules.
ğ) TUITION FEES
Students registered in the first (daytime) education program do not pay tuition fees or contribution fees. Students registered in the second (night) education program, students registered in the formal or open education programs of higher education institutions but registered in the first education program of our departments within the scope of the second university, students in the first education program who could not complete their undergraduate education in eight semesters will be able to register for courses after declaring their nine-digit student number to any branch of İş Bankası in Turkey and paying their tuition fees before registering for courses. The tuition fee that students must pay can be seen on the course registration screen and is defined as a debt on the student numbers in the bank database.
h) COURSE REGISTRATIONS
A student registered to the university is obliged to pay the contribution fee/tuition fee at the beginning of each semester starting from the semester they registered until graduation, and to pre-register for their courses via the university information management system within the course registration period announced in the academic calendar and send it for advisor approval. Priority should be given to registration for lower semester courses that are not included in credit and grade transfer.
i) DORMITORY PROCEDURES AND ACCOMMODATION
* For information about dormitories affiliated with the General Directorate of Credits and Dormitories of the Ministry of Youth and Sports, application and application conditions, please visit https://kygm.gsb.gov.tr.