Exam Process
A school year at Bolu Abant İzzet Baysal University Faculty of Arts and Sciences consists of two semesters, called fall and spring. A 17-week semester consists of 14 weeks of classes, 2 weeks of end-of-term exams, and 1 week of make-up exams.
This article, which details the Exam Process, which is the fourth phase of fall and spring semester education and training activities, has been prepared to inform our stakeholders.
1) Determination and Announcement of Mid-Term and Final Exam Schedules;
The exam schedule schedule is prepared by the committee assigned by the relevant Department Head. The schedule includes the day-time-hall data on which the exams will be held. It is announced by publishing it on our faculty website within the periods specified below.
• Click to access the Bolu Abant İzzet Baysal University Academic Calendar.
• Click to access the exam schedule schedules of our departments.
• Click to access the contact information of our advisor faculty members.
• Mid-term (mid-term) exam schedules are prepared by the program committee to be held on the day-time recommended by the course instructors and approved by the Department Head, and are announced within the first month of the academic semester. Students registered in the course and students who meet the attendance requirement participate in these exams. Mid-term exams are usually held on the day, time and hall of the course.
• A student who cannot take a midterm exam due to an excuse or medical report will be allowed to take a make-up exam if he/she applies within 3 business days of the end of his/her excuse or medical report and is deemed appropriate by the relevant department head. No make-up exam will be held for the end-of-term exam or make-up exam. The location and time of the make-up exam will be planned by the relevant course instructor and will be stated in the student application form. No make-up exam will be held for a student who does not take the planned make-up exam.
• A student cannot take any exams that form the basis of his/her midterm evaluation between the day and time he/she receives his/her medical report and the end of his/her report. If there are any midterm exams (exams) he/she attends during the period he/she is on report, they will be cancelled. Midterm exams before the time he/she receives the report will be considered valid.
• End-of-term (final) exam programs are organized by the program committee to be held at the day and time determined by the Department Head, provided that they are within two weeks after the end of the course period announced in the academic calendar, and are announced one month before the end of the course period.
These exams are taken by students registered in the course and students who meet the attendance requirement. There is no make-up exam for those who do not attend the final exam.
• Make-up exam programs are organized by the program committee to be held at the day and time determined by the Department Head, provided that it is within one week after the end of the end-of-term exams announced in the academic calendar, and are announced one month before the end of the course period. Students with a course grade of FD or FF attend these exams. There is no make-up exam for those who do not attend the make-up exam. Students who exceed the maximum absence (DZ/NA) period in their registered course cannot take the make-up exam of the course. The make-up exam grade is counted instead of the end-of-term exam grade.
• Odd-even exams are taken at the day-time-hall written on the student application form by the faculty members responsible for the course and approved by the Department Head, provided that they are held within the two-day period specified in the academic calendar. Students in their final semester who have failed one or two courses or whose general weighted grade point average is below 2.00 may take these exams. • Maximum end-of-study exams are held within three days of the two weeks specified in the academic calendar, by the course instructors at the day-hour-hall written on the student application form and approved by the Department Head. Students who have completed the maximum education period (14 semesters) may take these exams.
2) Exams;
• At least 1 midterm exam, 1 final exam, and 1 make-up exam are held to form the basis for the evaluation of each registered course. The instructor responsible for the course may hold more than one midterm exam. Midterm evaluations of projects, graduation assignments, laboratories, workshops, and similar studies may replace midterm exams.
• Students registered for the course who meet the attendance requirement of the course participate in the exams planned to be held at the day-time-hall written in the announced exam program. Applications are not made to participate in midterm, end-of-term, and make-up exams.
• Exams are held in the classrooms of our faculty under the supervision and control of the instructor responsible for the course and the research assistants in the department.
• Course materials (textbooks, notes, etc.) and electronic devices (mobile phones, laptops, tablets, calculators, etc.) cannot be entered into the halls where the exams will be held.
• Students must be in the exam hall on the day announced in the exam program and 10 minutes before the exam starts.
• The exam starts on the day and time announced in the exam program.
• The exam hall is closed to entrances and exits after the exam starts.
• Student ID cards are kept on the tables throughout the exam period.
• The seating order in the exam halls is determined by the instructor responsible for the exam, and students' seating orders are changed when deemed necessary.
• The exam lists, the printouts of which are obtained from the University Information Management System by the instructor responsible for the course, are presented to the students for their signatures, and exam attendance records are prepared.
• Students who have not exceeded the maximum absenteeism rate in the course since the beginning of the academic semester and who are found to have not been able to attend the exam are not given an absence grade (DZ/NA).
• During the periods when exam activities are carried out, a report is prepared by the instructor responsible for the exam and the invigilator regarding those who disrupt the exam order and those who attempt or attempt to cheat, and the relevant provisions of the Student Disciplinary Regulation are applied.
• Exam questions prepared by the instructor responsible for the course are directed to students as multiple choice (test) or classic (written). Exams can be written, oral, or both written and oral and/or practical.
• The exam document, which includes the answers given by the students to the questions on the printed document, is delivered to the instructor responsible for the exam at the end of the exam.
3) Measurement and Evaluation;
• If the course is not changed by the responsible faculty member within the first month of the academic year, the contribution of the numerical score received from the midterm exam to the grade point average will be determined as 30% and the final/make-up exam as 70%.
• In order for a student to graduate from the undergraduate program, it is essential that he/she pass all the courses he/she is registered for and that his/her general weighted grade point average (GANO) is 2.00. In order to pass each registered course; the average of the mid-term, end-of-term/make-up exam must be at least 55 points (DD).
• There is no bell curve application in our university's grade evaluation system.
• Student exam documents are evaluated by the responsible faculty member of the course according to the numerical scoring method.
• The numerical grade given to the student as a result of the exam is defined in the University Information Management System (UBYS) by the responsible faculty member of the course until the last day of grade entries specified in the academic calendar.
• Mid-term, final and make-up exam grades defined numerically in UBYS are averaged in the University Information Management System database at the end of the academic year, converted to letter grades and reflected in transcripts.
• Exam grades can be accessed from the “View Grade” menu in UBYS.
4) Material Error in Grades;
• As a result of the exams conducted in the departments of our faculty; students who request the re-examination of exam evaluations that do not comply with the announced percentage distribution weight, incorrect grade writing in the exam documents, incorrect question and/or answer options, and exam documents that were not evaluated, the first stage objection regarding the material error objection request is limited to three business days from the announcement of the exam grades, and one business day from the decision date for the second stage objection. Applications made before or after the deadline will not be evaluated.
• The first stage application for material error objection to be made to the Dean's Office shall be forwarded to the Department Head Office where the course is taught within three business days to be evaluated by the faculty member responsible for the course. The result of the first stage objection evaluated by the relevant faculty member may be appealed again. In such a case, if the second stage material error objection application is deemed appropriate, the Dean shall establish an evaluation committee of three members from among faculty members who have expertise and competence in the relevant course.
• The general weighted grade point average (GPA) is calculated by taking into account the grades of all courses taken by the student. The last grade received from the repeated courses is added to the general weighted grade point average. All grades are recorded on the student's transcript. The calculation formula showing the effect of grades received from courses on the semester weighted grade point average (GPA) is shown as an example in the table below.
• If any material error is detected regarding the grade of the announced course, the request for correction shall be decided by the Department Head Office upon the application of the relevant faculty member within 10 days from the end date of grade entries, and if it is more than 10 days, it shall be decided by the Faculty Board of Directors upon the application of the relevant faculty member and the proposal of the Department Head Office. If a missing or incorrect grade is detected, the grade correction procedure shall be applied.
• Objections regarding exams shall be finalized by the make-up exam date of the relevant course or by the course registration period of the next academic semester at the latest.
5) Grade Point Average Calculations;
• The students' success status at the end of the academic semester is calculated in the UBYS database and reflected in transcripts as the semester weighted grade point average (GPA) and general weighted grade point average (GANO).
• The grade point average (GPA) of any semester is found by dividing the sum of the value obtained by multiplying the ECTS of each course the student is registered for in the relevant semester with the coefficient of the final grade by the total ECTS. The average obtained is shown as two digits after the decimal point. No rounding is done according to the third digit after the decimal point.
Midterm Weighted Grade Point Average (GPA) Calculation Example
Course Code Course Name Letter Success Grade Grade Coefficient Value ECTS Obtained
Point ECTS
210001012004 Ottoman Paleography I CC 3.0 X 4 = 12 4
210001092004 Central Asian Turkish History I DC 2.5 X 3 = 7.5 3
210001152010 Turkish Language I DD 2.0 X 2 = 4 2
Total of Points Obtained: 12 + 7.5 + 4 = 23.5
ECTS Total: 4 + 3 + 2 = 9
Midterm Weighted Grade Point Average: 23.5 / 9 = 2.61
Numerical Point Ranges, Letter Grade Ranges, Letter Grade Table of Coefficient Values
Score 100-90 89-85 84-80 79-75 74-65 64-60 59-55 54-50 49-00
Letter Grade AA BA BB CB CC DC DD FD FF
Coefficient 4.00 3.75 3.50 3.25 3.00 2.50 2.00 1.00 0.00
Explanation Successful Successful Successful Successful Successful Successful Failed Failed