Mid-Term Education-Teaching Activities
A school year at Bolu Abant İzzet Baysal University Faculty of Communication consists of two semesters called fall and spring. Courses are held in the 14-week part of a 17-week semester, end-of-term exams are held in the 2-week part, and make-up exams are held in the 1st week. This article, which details the educational activities carried out in our faculty in the fall and spring semesters within the framework of the legislation, has been prepared to inform our stakeholders.
1) Determination of Courses to be Taught During the Semester and Those Responsible;
• Compulsory and elective courses to be taught during the academic year (fall/spring) within the framework of the department's curriculum plan, the groups opened for these courses, the faculty members assigned to teach the courses and each of the opened groups, and the quotas defined for these courses and groups are determined by the decision of the Faculty Board of Directors in accordance with the proposal of the Department Board, the decision proposal of the Department Head, and the decision of the Faculty Board of Directors. The data related to these courses are defined in the University Information Management System portal by the administrative officer in the department before the course registration process.
2) Determination of the Maximum Number of Courses to be Registered in a Semester;
• The normal course load rate that a student will take in a semester has been determined as 30 ECTS. The total ECTS value of the courses that a student who continues his/her education in the normal course must register for in order to complete the current semester is 30.
• The maximum ECTS rate that students who are in the first and second semesters of the education and training process and those whose general eighted grade point average (CGPA) is below 2.00 can take in the current semester is also 30.
• The ECTS rate that can be taken by a student whose general weighted grade point average (CGPA) is 2.00 or above during the course registration process of the current semester is increased by +15, with the request of the student and the approval of his/her advisor, to a maximum of 45 ECTS. This allows students to graduate in a shorter time by taking courses from their previous semesters, to make up for the courses they were incomplete/absent/failed in their previous semesters, and to increase their general weighted grade point average by re-enrolling in courses they were successful in and registered for in their previous semesters.
3) Tuition Fee and Tuition Fee Payment;
• Students in the first (daytime) education program of our undergraduate programs will not pay tuition fee or tuition fee during their regular education period of 8 semesters.
Those Who Will Pay Tuition Fee/Tuition Fee;
Students listed in the following categories must pay the tuition fee before registering for courses. If those listed in these categories will not register for courses during the active education semester, they will not pay tuition fee or tuition fee.
a) Students registered in our departments' second (night) education program,
b) Those registered in our daytime education programs within the scope of the second university,
c) Foreign students,
ç) Daytime education program students who cannot complete their undergraduate program in 8 semesters,
d) Daytime and evening education program students who cannot complete their pedagogical formation education within the period determined for the undergraduate program (8 semesters).
In accordance with the principles stated in the Presidential Decree No. 7384 on the Determination of Student Contributions and Tuition Fees to be Taken as Current Service Costs in Higher Education Institutions in the Active Academic Year published in the Official Gazette, the contribution fee and tuition fee amounts to be taken from students studying at our University (excluding those registered within the quota for student admission from abroad) are determined by the Senate of Bolu Abant İzzet Baysal University.
The annual contribution fee and tuition fee amounts announced on the Student Affairs Department website of our university are divided into two equal installments and paid during the course registration process of the active academic semester.
The processes regarding the reflection of the contribution fee and tuition fee amounts to student numbers via the UBYS database and their transfer to İş Bankası are carried out by the units of the BAİBÜ Student Affairs Department.
Compare the tuition fee amount that you will display on the UBYS course registration menu with the amount announced on the BAİBÜ Student Affairs Department website. Please report any missing or incorrect tuition fee definitions and any related issues to oidb@ibu.edu.tr by e-mail.
Make your payment by declaring your student number to İş Bankası domestic branches, ATMs, internet or telephone banking applications.
4) Course Registration Process;
• CLICK HERE to access Bolu Abant İzzet Baysal University "Academic Calendar".
• CLICK HERE to access Bolu Abant İzzet Baysal University contribution and tuition fee amounts.
• CLICK HERE to access the Faculty of Communication course registration/tuition payment start and end dates.
• CLICK HERE to access our departments' curriculum.
• CLICK HERE to access our departments' course program schedules.
• CLICK HERE to access our departments' face-to-face consulting calendar.
• CLICK HERE to access our advisor faculty members' contact information.
• CLICK HERE to access the course registration system technical support file.
• CLICK HERE to learn your student number.
• If you have forgotten your UBYS login password, CLICK HERE.
• CLICK HERE to register for a course.
• Each student registered to the departments of our faculty is required to pre-register for their courses via the “University Information Management System” and “Send for Advisor Approval” within the “Course Registration” period announced in the “Academic Calendar” and determined for our faculty at the beginning of each semester, starting from the first semester of the undergraduate program until graduation. Students who do not register for their courses within the “Course Registration” period cannot attend the courses/practices/exams in that semester and this period is counted as their education period.
• Students newly registered to our departments with compulsory English preparatory class education (Biology - Chemistry - Physics - Mathematics - Psychology) who do not attend the English preparatory class education exemption exams or fail the exam will not register for a course during the course registration process. The registration of these students to the preparatory class will be done automatically by the University Information Management System portal. English preparatory class education is provided within the body and building of the School of Foreign Languages ​​​​of our university.
• Students newly registered to our departments that do not have compulsory or optional English preparatory class education (History - Turkish Language and Literature - Sociology) will register for the 1st semester courses in their curriculum and "Send for Advisor Approval". The course load of students who will start the education and training process from the 1st semester has been determined as a maximum of 30/32 ECTS. This ratio is equal to the total ECTS ratio of the courses that the student must register for in the 1st semester.
• It is recommended that course registrations are not made from mobile devices with IOS or Android operating systems. It is recommended that course registrations be made from desktop or laptop computers with online connection.
• Students newly registered to our departments must accredit their accounts on the "University Information Management System" portal in order to be able to perform course registration transactions. Password accreditation is done through the "Can't you log in?" link.
• Those who cannot remember their "University Information Management System" portal login password can use the "Can't you log in?" module to reset the password.
• Log in to the “University Information Management System” by entering the username and password.
• Select the “Student Information Screen” under the “Student System” menu, and mark the “Course Selection-Registration Renewal” module. Course registration procedures are carried out through this menu. The screen that opens displays the advisor information, the student’s student ID, class, course period, status, the curriculum plan he/she is affiliated with, GPA, the maximum ECTS value he/she can receive, the amount of tuition fee, if any, etc.
• Random course selection cannot be made during course registration procedures. The curriculum of the department you are a student of can be accessed from the “COURSE PLANS/CATALOGS” menu on our website. According to the curriculum, the compulsory courses of the current semester and the elective course pool, if any, to which the current semester is affiliated must be determined.
IN ORDER TO BE ABLE TO MAKE A COURSE REGISTRATION PROCESS WITHOUT ERRORS AND WITHOUT COMPLETE;
COMPARE YOUR DEPARTMENT'S "COURSE PLAN" WITH YOUR "TRANSCRIPTS",
MAKE YOUR REGISTRATIONS ACCORDINGLY.
o The compulsory and elective courses you view in the "Opened Courses" field are defined in the UBYS database by our departmental administrative secretariats. Inform your advisor about missing or incorrect course definitions, other questions and problems regarding course registrations,
o Each course you register for is transferred to the "Selected Courses" field, check the courses you select by comparing them with your department's "Course Plan" and your "Transcript", make the necessary corrections if any, turn the registration stage into "Advisor Review" by marking the "Save" and then "Send for Advisor Approval" field in the upper right corner of the screen. At this stage, the “Delete” button of the courses in the registration list is deactivated, so the course drop process cannot be performed.
o In the next stage, “Course Add-Drop and Advisor Approvals”, mark the “Print” button to be reviewed with your advisor, and obtain a printout of the course registration list.
o In the line containing the data for the elective courses in the course registration list, write the number of the elective course pool (Elective I - Elective II etc.) to which the course is registered and the status of the elective course registration (New Course / Repeat Course / Substitution).
o Course registrations of students who leave the course registration stage at “Draft” will not be considered completed.
o Students who leave the course registration phase in “Draft” will not have their course registrations completed.
o At the end of the course registration process, the “Course Selection-Registration Renewal” module in UBYS is closed to students, and the course registration list is accessed from the “My Courses” module.
5) Elective Course Registration Categories;
New Course: This is the elective course that the student is registered for the first time in order to complete the elective course pool group related to the current academic semester. When registering for a course in the “New Course” status from the elective course pool, the minimum number of elective courses to be registered and the ECTS value of these elective courses must be taken into consideration.
a) The elective course pool group related to the current academic semester, which is included in the teaching plan accessible from the “TEACHING PLANS/CATALOGS” menu on our website, is determined and the registration process is carried out from this course pool.
b) In order to complete the determined elective course pool, the number of elective courses to be registered and the ECTS value of these elective courses must be determined.
c) The “Select” field to the right of the name of the elective course to be registered for the first time among the courses to be taught for the current grade students is changed to the “New Course” position and the “+Select” box to the left of the course code is checked.
Course Repeat: It is the process of re-registering for a course that was registered for in previous academic semesters and failed/absent or received insufficient grades. If the same course is opened in the current semester, the elective course can be repeated. Repeating the course in order to increase the grade depends on the student’s request and the approval of the advisor.
a) The elective course pool group that includes the course that was registered for in previous semesters and failed/absent or received insufficient grades is determined and the registration process is carried out from this course pool.
b) The “Select” field to the right of the name of the elective course to be re-registered is brought to the position (Code of the Course to be Repeated - Course Name - Course Grade) and the “+Select” box to the left of the course code is checked. For example; the Turkish Cultural History course with the code 210002472010, which was registered from the Elective III pool in the 2015-2016 fall semester and failed with an “FF” grade, can be repeated provided that it is opened in the 2016-2017 fall semester.
Elective III ⇒ +Select ⇒ 210002472010 Turkish Cultural History ⇒ “Select” ⇒ 210002472010 Turkish Cultural History (FF-Failed)
Course Substitution: It is the process of registering for a different elective course to be counted instead of the course that was registered for in previous semesters and failed/absent or had an insufficient grade. Course substitution is performed between two elective courses with equal ECTS value and from the elective course pool that contains the previously registered “elective” course. Course substitution can only be performed by students within the “Course Registration” process and by advisors during the “Advisor Approvals” process via the “University Information Management System” portal.
a) The elective course pool that contains the course that was registered for in previous semesters and failed/absent or had an insufficient grade is determined and registration is performed from this course pool.
b) An elective course that was not registered for in previous years is determined to replace the failed/absent course or the course with an insufficient grade, and the "Select" field to the right of the course name is changed to (Code of Previously Taken Course - Course Name - Course Grade) and the "+Select" box to the left of the course code is checked.
For example; instead of the 210003152003 coded Historiography course, which was registered from the Elective V pool in the 2014-2015 fall semester and was absent with an “NA” grade, you can register for the 210003652010 coded History of Turkish-Islamic Art course, which was opened in the 2016-2017 fall semester.
Elective V ⇒ +Select ⇒ 210003652010 History of Turkish-Islamic Art ⇒ “Select” ⇒ 210003152003 Historiography (NA-Non-Attended)
6) Order of Course Registration Procedures;
Except for the 1st and 2nd semester students of our undergraduate programs and those continuing their English preparatory class education, it is recommended that other students complete their course registration procedures in the following order;
1) In the first stage, if the student has compulsory courses that he/she failed/absent (FD/FF/NA) in the same semester of the lower semesters, the registrations for these courses are carried out by the “University Information Management System” portal. (Not optional.) If there is no compulsory course that he/she failed/absent, the next stage is passed.
a) There is no need to register for these compulsory courses separately.
b) Until the student passes the compulsory course that he/she failed/absent, the course registration is carried out by the “University Information Management System” portal in every semester that the course is opened.
c) According to the relevant legislation, the course registrations made by the “University Information Management System” portal for these courses cannot be canceled.
d) These compulsory courses, the registration process of which is carried out by the “University Information Management System” portal, are directly reflected in the “Selected Courses” field.
2) In the second stage, the student must register for all compulsory courses of the current semester. (Not optional.)
a) These courses reflected in the “Compulsory Courses” field are the compulsory courses of the academic semester the student is in.
b) The course branch is selected, the “+Select” box to the left of the course code is checked.
c) The compulsory course for which registration is made will be transferred to the “Selected Courses” field by the portal.
3) In the third stage, if the student has a course deficiency in the elective pools in the lower semesters, he/she must register for the elective course(s) with the status of “New Course”. (Not optional.) If there are no course deficiencies in the elective pools, the next stage is passed.
a) The elective course group pool with course deficiencies related to the lower semesters is determined. (For example, Elective III / Elective V)
b) In order to complete the determined elective course pool, the number of elective courses to be registered for and the ECTS value of these elective courses must be determined. (See the "TEACHING PLANS/CATALOGS" menu on our website.)
c) Elective courses opened for the students of the current grade from the determined elective course pool are determined.
d) The "Select" field to the right of the elective course name is changed to the "New Course" position and the "+Select" box to the left of the course code is checked.
e) The elective course for which registration is completed will be transferred to the "Selected Courses" field by the portal.
4) In the fourth stage, the student must register for the elective course(s) that are in the elective pools of the lower semesters and that they are absent from (NA) with the status of “Repeat or Substitute Course”. (Not optional.) If there is no elective course that is absent, the next stage is passed.
a) The elective course group pool that includes the elective course that was registered in the lower semesters and that was absent is determined. (For example, Elective IV / Elective VII)
b) Elective courses that are opened for the students of the class to which this pool is affiliated are determined.
c) If the course that was absent is opened and you want to register for this course again; the “Select” field on the right of the name of the elective course is brought to the position (Code of the Course to be Repeated - Course Name - Course Grade) and the “+Select” box on the left of the course code is checked.
d) If the course that was missed was not opened in the current semester or if it was opened, a different elective course is requested to be registered instead of this course; the “Select” field on the right of the elective course name is changed to (Code of the Course Missed - Course Name - Course Grade) and the “+Select” box on the left of the course code is checked. The course substitution process is carried out between two elective courses with the same language of instruction and equal ECTS value within the elective course pool where the previously registered “elective” course is located. 5) In the fifth stage, in order to complete the elective course pool to which the student is affiliated in the current semester, he/she must register for the elective course(s) that he/she will determine from among the elective courses opened for his/her current class with the status of “New Course”. (Not optional.) *Elective course pool groups vary by department.
a) The elective pool of the current semester is determined from the elective course pools in the “Elective Courses” field (Elective I – Elective II – Elective III – Elective IV – Elective V – Elective VI – Elective VII – Elective VIII). (See your graduation transcript.)
b) In order to complete the determined elective course pool, the minimum number of elective courses to be registered and the ECTS value of these elective courses must be determined.
c) Elective courses opened for the current grade students from this pool are determined.
d) The “Select” field to the right of the elective course name is changed to the “New Course” position and the “+Select” box to the left of the course code is checked..
e) Elective courses that are registered will be transferred to the “Selective Courses” field by the portal.
6) In the sixth stage, the student must register for the elective course(s) that he/she failed (FD/FF) by registering from the elective pools related to the lower semesters with the status of “Repeat or Substitute Course”. (Not optional.) If there is no failed elective course, the next stage can be passed.
a) The elective course pool that includes the elective course(s) that he/she failed by registering in the lower semesters is determined. (See your graduation transcript.)
b) The elective courses opened for the students of the class to which this pool is connected are determined.
c) If the failed course is opened and it is desired to register for this course again; the “Select” field on the right of the name of the elective course is brought to the position (Code of the Course to be Repeated - Course Name - Course Grade) and the “+Select” box on the left of the course code is checked.
d) If the same failed course is not opened in the current semester or if it is opened but you want to register for a different elective course instead of this course; the "Select" field to the right of the elective course name is brought to the position (Code of the Failed Course - Course Name - Course Grade) and the "+Select" box to the left of the course code is checked. The elective course pool containing the course is opened. The course substitution process is carried out for the elective course that was previously registered for.
pool, between two elective courses with the same language of instruction and equal ECTS value.
7) In the seventh stage, if the student wants to increase the grade of the compulsory/elective course(s) that he/she registered and passed in the lower semesters, he/she can register for these courses in the "Repeat" status. (Optional.) If he/she does not want to increase the grade, he/she can proceed to the next stage.
a) These courses reflected in the "Successful Courses" field are courses that were taken in previous semesters, have lower success scores compared to other successful courses and are candidates for grade increase.
b) The course branch is selected, the "+Select" box to the left of the course code is checked.
c) The compulsory course for which the registration process is completed will be transferred to the "Selected Courses" field by the portal.
8) In the eighth stage, students who do not have any missing/failed/absent compulsory/elective courses in their lower semesters and are registered for all compulsory and elective courses of their current semester can register for courses in the “New Course” category for the courses of the next semester. (Optional.)
a) These courses reflected in the “Upper Term Courses” field are the courses of the student’s next semester.
b) The course branch is selected, and the “+Select” box to the left of the course code is checked.
c) The compulsory course for which registration is made will be transferred to the “Selected Courses” field by the portal.
9) In the ninth stage, students who do not have any missing/failed/absent courses in their lower semesters, are registered for all compulsory/elective courses of their current academic semester and want to increase their general weighted grade point average can take additional elective courses in the “New Course” category for their elective course pools that they have completed with the minimum number of elective courses. (Optional.)
7) Course Add/Drop - Advisor Approvals Process;
• A faculty member/staff member, determined by the Department Head, from among the faculty members working in the department staff, is assigned to each student who is eligible to register to the Department/Programs of the Faculty of Communication of Bolu Abant İzzet Baysal University to advise them throughout the education and training process from the registration date until graduation.
• Courses registered by students during the “Course Registration” process are reviewed and approved by advisors at this stage.
• The start and end dates of the “Course Add-Drop/Advisor Approvals” process, which begins at the end of the “Course Registration” process in the fall and spring semesters, should be followed from the “Academic Calendar”.
• Students must meet with their advisors face to face during the “Course Add-Drop/Advisor Approvals” process.
• The advisor compares the student’s course registration list with the department’s curriculum and provides general control of course registrations.
• In the presence of the student, any possible incorrect registrations made during the “Course Registration” process are corrected and if there are any missing courses, course registrations are made.
• It is checked that the student has completed the compulsory courses and elective course pools in the lower semesters and the compulsory courses and elective pool of the current academic semester in the required number of courses.
• Course changes and course addition-deletion transactions made during this process are written by the student in the empty space below the course registration list.
• The printout (signed by the student) showing the list of courses registered by students via the University Information Management System during the “Course Registration” process is delivered to the advisor. (Course registration lists are archived by advisors.)
• Final course registration is made together with the student based on the graduation transcript data.
• Course registrations of students who do not register for courses due to a valid excuse during the “Course Registration” process can be made during this process.
• After the completion of the “Course Registration” and “Course Add-Drop/Advisor Approvals” processes, courses registered via the “University Information Management System” cannot be dropped. Registration to a new course, course change, or course substitution cannot be made.
8) Determination and Announcement of Intra-Semester Course Schedules;
The course schedule is prepared by the commission assigned by the relevant Department Head. The schedule, which is prepared to cover all weeks in the active education-training semester, includes the day-hour-hall data on which the courses to be taught will be taught. It is announced by publishing it on our faculty website before the course registration process.
I. curriculum courses are taught between 08:30 and 17:00, II. curriculum courses are taught between 17:00 and 22:00, on the days and hours specified in the schedule. There are no classes on weekends, religious, official, administrative holidays.
A lesson hour is 45 minutes long. There are 15-minute breaks between consecutive lessons.
The courses in the curriculum of our undergraduate programs are taught as a minimum of 2 and a maximum of 6 lesson hours per week. (Course hours vary depending on the course.)
9) Courses;
• In our History / Turkish Language and Literature / Sociology departments, the courses are taught in 100% Turkish, in our Biology / Physics / Chemistry departments, 100% English, and in our Psychology department, 70% Turkish & 30% English.
• Theoretical courses of our undergraduate programs are taught in 60 to 90 person capacity classrooms and 120 to 160 person capacity lecture halls located in our faculty's 4-storey classroom building. All of our classrooms and lecture halls with double fixed row arrangement have natural gas central heating system, online connected presentation computer, projection device contribute to the ideal environment for education and training activities.
• Application and laboratory courses of our Biology - Physics - Chemistry - Psychology departments are held in our 4-storey laboratory building, which has all kinds of tools and equipment to be used in education-training and R&D activities.
• In the courses held in our faculty's classrooms, education and training activities are carried out by combining the lectures of the lecturer in charge of the course, student presentations, debates, interactive education methods.
• Courses are taught by using materials such as books, articles, etc. announced to students by the lecturers in charge of the courses at the beginning of the academic semester.
• According to the relevant law, Turkish Language I, Turkish Language II, Atatürk's Principles and Revolution History I, Atatürk's Principles and Revolution History II, English I, English II courses, which are among the compulsory courses to be taught in higher education programs, are taught online within the scope of the distance education program. Students registered for these courses must mark the course code in the "My Courses" menu on UBYS and participate in the courses online via Microsoft Teams using the link provided here. Since these courses are taught online, students do not need to be present at the faculty. The exams for these courses are held in our faculty's classrooms.
• The application courses with the data below are not taught in the classrooms. (History Department: Seminar I and II), (Turkish Language and Literature Department: Graduation Thesis I and II), (Physics Department: Grudation Project I), (Chemistry Department: Research Project I and II), (Mathematics Department: Grudation Project I and II). The subject of these application courses is determined by the student, advisor and responsible faculty member at the beginning of the academic semester and the work carried out by the student is reported and presented to the responsible faculty member in the middle and at the end of the semester.
• Except for the application courses mentioned above and distance education program courses, other theoretical courses are taught in our faculty classrooms with the face-to-face education method.
• Within the scope of the “Eduroam” system implemented in universities that are members at an international level, wireless internet access is provided to our students free of charge in the common use and activity areas of our faculty.
• Those who engage in any kind of discrimination-inducing statements and actions within the areas and periods where education and training activities are carried out, those who disrupt the course order, those who record and broadcast via visual and audio devices without the permission of the faculty member responsible for the course, those who share these areas in written and visual press or virtual environment tools or social media accounts are subject to the relevant provisions of the Student Disciplinary Regulation.
• The national credit value of the courses in the curriculum of our undergraduate programs is equal to the course hours taught. Students are obliged to attend the courses, practices, and laboratory courses they are registered for on the day, time and hall specified in the course schedule.
• The absenteeism procedure is applied on a course basis. The maximum absenteeism hour is calculated separately for each course, based on the weekly course hours taught, the number of weeks in the academic semester and the maximum absenteeism percentage.
• The attendance status of the students is monitored in the attendance records created by having the students registered for and participating in the course, according to the course student lists that the faculty members responsible for the course obtain from the University Information Management System, and signed by the students. Students who are found to have exceeded the maximum absenteeism rate in the course they are registered for are given an absenteeism grade (DZ/NA) by the faculty member responsible for the course. Students can follow their attendance status from the “Student Attendance Status” menu on the University Information Management System portal.
• Students with a health report are considered absent during the periods they cannot attend classes.
• Students who are not registered for the course are not admitted to the course, practices and exams.
• The Faculty Board of Directors decides whether or not the attendance requirement will be required for the repeated course, provided that the attendance requirement has been met before.
• The attendance requirement rate for theoretical courses in an academic semester is 70%. Students who do not attend 8.4 hours for two-credit courses, 12.6 hours for three-credit courses, 16.8 hours for four-credit courses and 21 hours for five-credit courses are given an absenteeism grade (DZ/NA). The maximum number of absences for theoretical courses is shown in the table below;
Maximum Absence Rates in Theoretical Courses
Weekly Lesson Hours X Number of Weeks in the Academic Term = Total Semester Lesson Hours Maximum Absence Percentage Maximum Absence Hours
2 x 14 = 28 30% 8.4
3 x 14 = 42 30% 12.6
4 x 14 = 56 30% 16.8
5 x 14 = 70 30% 21
6 x 14 = 84 30% 25.2
These rates may vary depending on the number of weeks in the active education semester.
• In the active education semester, the attendance rate for practice and laboratory courses is 80%. A student who misses a two-credit course for 5.6 hours, a three-credit course for 8.4 hours, a four-credit course for 11.2 hours, a five-credit course for 14 hours, and a six-credit course for 16.8 hours will receive an absence grade (DZ/NA). The maximum number of absences for practice and laboratory courses is shown in the table below; Maximum Absence Rates in Practice and Laboratory Courses
Weekly Lesson Hours X Number of Weeks in the Academic Term = Total Semester Lesson Hours Maximum Absence Percentage Maximum Absence Hours
2 x 14 = 28 20% 5.6
3 x 14 = 42 20% 8.4
4 x 14 = 56 20% 11.2
5 x 14 = 70 20% 14
6 x 14 = 84 20% 16.8
These rates may vary depending on the number of weeks in the active academic term.
10) Determination and Announcement of Mid-Term and Final Exam Schedules;
The exam schedule is prepared by the commission assigned by the relevant Department Head. The schedule includes the day-hour-hall data on which the exams will be held. It is announced by publishing it on our faculty's website within the periods specified below.
• Mid-term (midterm) exam programs are organized by the program committee to be held on the day and time recommended by the course instructors and approved by the Department Head, and are announced within the first month of the academic semester. Students registered in the course and students who meet the attendance requirement participate in these exams. Midterm exams are usually held on the day, time and in the hall where the course is taught.
• A student who cannot take a mid-term exam due to an excuse or a health report will be allowed to take a make-up exam if he/she applies within 3 business days from the end of his/her excuse or report and is deemed appropriate by the relevant department head. No make-up exams will be held for the end-of-term exam and make-up exam. The location and time of the make-up exam will be planned by the relevant course instructor and will be specified in the student application form. No make-up exam will be held for students who do not take the planned make-up exam.
• The student will take the exam starting from the day and time he/she receives the health report and ending with the report.
• The student cannot attend any exams that form the basis of the mid-term evaluation from the day and hour they receive their health report until the end of their report. If there are any mid-term exams they attend during the periods they are on report, they will be canceled. Midterm exams before the time they are on report will be considered valid.
• End-of-term (final) exam programs are organized by the program committee to be held at the day and time determined by the Department Head, provided that it is within two weeks after the end of the course period announced in the academic calendar, and are announced one month before the end of the course period. Students registered in the course and students who meet the attendance requirement attend these exams. No make-up exams are held for those who cannot attend the end-of-term (final) exam.
• Make-up exam programs are organized by the program committee to be held at the day and time determined by the Department Head, provided that it is within one week after the end of the end-of-term exams announced in the academic calendar, and are announced one month before the end of the course period. Students with a course grade of FD or FF take these exams. No make-up exam is held for those who did not take the make-up exam. Students who exceed the maximum absence (DZ/NA) period in their registered course cannot take the make-up exam. The make-up exam grade is counted instead of the end-of-term exam grade.
• Odd-even exams are held within the two-day period specified in the academic calendar, at the day-time-hall written by the course instructors on the student application form and approved by the Department Head. Last-semester students who could not graduate from the program due to having one or two failed courses or having a general weighted grade point average below 2.00 can take these exams.
• Maximum end-of-study exams are held within three days of the two weeks specified in the academic calendar, at the day-time-hall written by the course instructors on the student application form and approved by the Department Head. Students who have completed the maximum study period (14 semesters) can take these exams.
11) Exams; • At least 1 midterm exam, 1 final exam, and 1 make-up exam are held to form the basis for the evaluation of each registered course. The instructor responsible for the course may hold more than one midterm exam. Midterm evaluations of projects, graduation assignments, laboratories, workshops, and similar studies may replace midterm exams.
• Students registered for the course who meet the attendance requirement of the course participate in the exams planned to be held at the day-time-hall written in the announced exam program. Applications are not made to participate in midterm, end-of-term, and make-up exams.
• Exams are held in our faculty classrooms under the supervision and control of the instructor responsible for the course and research assistants in the department.
• Course materials (textbooks, notes, etc.) and electronic devices (mobile phones, laptops, tablets, calculators, etc.) cannot be entered into the halls where the exams will be held.
• Students must be in the exam hall on the day announced in the exam program and 10 minutes before the exam starts.
• The exam starts on the day and time announced in the exam program.
• The exam hall is closed to entry and exit from the beginning of the exam.
• Student ID cards are kept on the tables throughout the exam.
• The seating order in the exam halls is determined by the instructor responsible for the exam, and the seating order of the students is changed when deemed necessary.
• Exam lists, which are printed by the course instructors from the University Information Management System, are presented to the students for their signatures, and exam attendance reports are prepared.
• Students who have not exceeded the maximum absenteeism rate since the beginning of the academic semester and who are found to have failed to attend the exam are not given an absenteeism grade (DZ/NA).
• During the periods when exam activities are carried out, a report is prepared by the exam instructor and the invigilator regarding those who disrupt the exam order and attempt or attempt to cheat, and the relevant provisions of the Student Disciplinary Regulation are applied.
• Exam questions prepared by the course instructor are directed to students as multiple choice (test) or classic (written). Exams can be conducted in written, oral, or both written and oral and/or practical formats.
• The exam document, which includes the answers given by the students to the questions posed on the printed document, is delivered to the exam instructor at the end of the exam.
Measurement and Evaluation;
• If the course is not changed by the responsible faculty member within the first month of the academic year, the contribution of the numerical score received from the midterm exam to the grade point average will be determined as 30% and the final/make-up exam as 70%.
• In order for a student to graduate from the undergraduate program, it is essential that he/she pass all the courses he/she is registered for and that his/her general weighted grade point average (GANO) is 2.00. In order to pass each registered course; the average of the mid-term, end-of-term/make-up exams must be at least 55 points (DD).
• There is no bell curve application in our university's grade evaluation system.
• Student exam documents are evaluated by the responsible faculty member of the course according to the numerical scoring method.
• The numerical grade given to the student as a result of the exam is defined in the University Information Management System (UBYS) by the responsible faculty member of the course until the last day of grade entries specified in the academic calendar.
• Mid-term, final and make-up exam grades defined numerically in UBYS are averaged in the University Information Management System database at the end of the academic year, converted to letter grades and reflected in transcripts.
• Exam grades can be accessed from the “View Grade” menu in UBYS.
Material Error in Grades;
• As a result of the exams conducted in the departments of our faculty; students who request the re-examination of exam evaluations that do not comply with the announced percentage distribution weight, incorrect grade writing in the exam documents, incorrect question and/or answer options, and exam documents that were not evaluated, the first stage objection regarding the material error objection request is limited to three business days from the announcement of the exam grades, and one business day from the date of the decision for the second stage objection. Applications made before or after the deadline will not be evaluated.
• The document of the first stage application for material error objection to be made to the Dean's Office is sent to the Department Head where the course is taught to be evaluated by the faculty member responsible for the course within three business days. The result of the first-level objection evaluated by the relevant faculty member may be appealed again. In this case, the second-level material error objection application that can be made If deemed appropriate, the Dean will establish an evaluation committee of three members from among faculty members who have expertise and competence in the relevant course.
• If any material error is detected regarding the grade of the announced course, the request for correction will be made by the Department Head upon the application of the relevant faculty member within 10 days from the end date of grade entries, and if it is more than 10 days, it will be decided by the Faculty Board of Directors upon the application of the relevant faculty member and the proposal of the Department Head. If a missing or incorrect grade is detected, the grade correction procedure will be applied.
• Objections made regarding exams will be finalized by the make-up exam date of the relevant course or by the course registration process of the next academic semester at the latest.
Grade Point Average Calculations;
• The success status of the students at the end of the academic semester is calculated in the UBYS database and reflected in the transcripts as the semester weighted grade point average (WGPA) and general weighted grade point average (GANO).
• The grade point average (GPA) of any semester is found by dividing the sum of the value obtained by multiplying the ECTS of each course the student is registered for in the relevant semester with the final grade coefficient by the total ECTS. The average obtained is shown as two digits after the decimal point. No rounding is done according to the third digit after the decimal point.
• The general weighted grade point average (GPA) is calculated by taking into account the grades of all courses the student has taken. The last grade received from the repeated courses is added to the general weighted grade point average. All grades are transferred to the student's transcript.
The calculation formula showing the effect of grades received from courses on the semester weighted grade point average (GPA) is shown as an example in the table below;
Midterm Weighted Grade Point Average (GPA) Calculation Example
Course Code Course Name Letter Success Grade Grade Coefficient Value ECTS Obtained
Point ECTS
210001012004 Ottoman Paleography I CC 3.0 X 4 = 12 4
210001092004 Central Asian Turkish History I DC 2.5 X 3 = 7.5 3
210001152010 Turkish Language I DD 2.0 X 2 = 4 2
Total of Points Obtained: 12 + 7.5 + 4 = 23.5
ECTS Total: 4 + 3 + 2 = 9
Semester Weighted Grade Point Average: 23.5 / 9 = 2.61
Numerical Score Ranges, Letter Score Ranges, Letter Table of Grade Coefficient Values
Points 100-90 89-85 84-80 79-75 74-65 64-60 59-55 54-50 49-00
Letter Grade AA BA BB CB CC DC DD FD FF
Coefficient 4.00 3.75 3.50 3.25 3.00 2.50 2.00 1.00 0.00
Explanation Successful Successful Successful Successful Successful Successful Failed Failed